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NO. 75. AN ACT RELATING TO ARCHIVAL MANAGEMENT OF GUBERNATORIAL CORRESPONDENCE.

(H.453)

It is hereby enacted by the General Assembly of the State of Vermont:

Sec. 1. 3 V.S.A. § 4 is amended to read:

§ 4. CORRESPONDENCE

(a) The official correspondence of the governor is the property of the state. Upon retiring from office he or she shall cause such correspondence *[to be bound or cause]* and an itemized list thereof to be *[made and deposit such correspondence and list]* deposited with the secretary of state. The secretary of state shall preserve these records in accordance with professional archival practices recommended by the state archivist.

(b) In the discretion of the secretary of state, such correspondence and list, in whole or in part, may be microfilmed *[by the department of buildings and general services and the originals destroyed of those papers that are actually microfilmed. The microfilmed copies so made shall have the same force and effect for all purposes as the original record. The portion of such itemized list or correspondence that is not microfilmed shall be preserved in the office of the secretary of state, and the microfilmed copies shall be preserved by the department of buildings and general services but shall remain subject to the order of the secretary of state]* or otherwise reformatted in accordance with archival principles. In the discretion of the secretary of state the originals of those papers that are actually reformatted may be disposed of.

Approved: March 30, 1998